Aidmatrix SCM: In-Kind Donations Management

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SCM - In-Kind Donations Management

In-Kind Donations Management

The Aidmatrix Network® In-Kind Donations Management Module is an online application that helps you manage in-kind product donations. It easily scales to handle large transaction volumes and integrates with other modules to provide simple end-to-end processing of donation offers. It combines best practices from the for-profit and nonprofit worlds to collect, review and allocate offers.

Focus Donors on a Single Place to Give
Use your website to link donors into the in-kind giving section. Donors complete the simple forms themselves and the form captures all the critical information used to determine the quality of the offer — both help save administrative time. Data is collected electronically and is then ready for review.

Donors can be pre-registered if your needs require it. Registered donors can then preset templates which appear on each donation, including alternate contact information. They can work with you to use the bulk upload feature to load high volumes of donations from a spreadsheet. Registered donors can also set up their internal workflows for responding to need postings and email alerts can now be triggered by the need type to further expedite fulfillment of that need.

Streamline Operations With Call Center Tools
Call centers can use the online forms to collect the donation offers electronically. This enables the information to be uniformly collected and shared instantly. The screens can also be customized to create custom call response scripts which walk the operator through the call.

Easily Review and Allocate Offers
Your administrator reviews the offers in the Donation Inbox and either declines them outright as non-matching offers or assigns them to the Allocation Cart. This keeps the inbox current with only new offers. Once in the Allocation Cart, offers can be shared with partners of your choice. Offers can be re-allocated or withdrawn as well. Search offers by category, description, donor name, and more. The allocation cart makes the process easy by including shipping and transportation information and enables additional changes such as splitting a large offer between recipients. Also, as you share donations with your users, you can set a maximum quantity on each allocation to ensure each user gets a fair distribution of a select item.

Review, Accept and Receive Offers
The recipient (either you or your partners) can review their donation offers 24x7 online. Your/they can reject or accept the offers. Data can be sorted and searched by New Donations, Accepted Donations, Received Donations or Declined Donations. Offers can be accepted in full or in part. Full details on transportation can be viewed and updated. Once the goods are received the quantity can be updated. Report by donation date or location.

Run Reporting, Integration and Administration
Reporting can be run on all aspects of the application. Comprehensive filters and views enables partnering organizations to build custom reports to meet their needs. Reports can be saved and viewed as web pages, PDFs, images or exported to Microsoft Excel® for integration with other systems or for data sharing purposes. Your organization controls access to reporting and menu visibility through user profiles to maintain the highest security standards. Reporting is an effective tool to aggregate needs and determine the effectiveness of the relief efforts which can then be shared with the relief community.

Share with Other Partners
Your organization can also decide to share donation offers to other portals on the Aidmatrix Network. This is used particularly when an organization receives a large offer and cannot use it all. A referral ID on the donation record enables partnering organizations to track the donations that pass through one partner’s portal to another’s so that each can see the original source of the donation.