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SCM - Online Warehouse

Online Warehouse

The Aidmatrix Network® Online Warehouse Module is an online application used to manage the inventory of humanitarian relief warehouses. It works well with other modules to provide simple end-to-end inventory management of donated and purchased goods. It uses best practices from the for-profit world for on-demand inventory control, while being tailored to fit the specific needs and nomenclature of humanitarian relief in the nonprofit world.

Receive Goods, Log Into Inventory, & Issue Receipts
This web-based tool enables warehouse personnel to simplify the processing tasks associated with warehousing in-kind donations. Items are logged into the system when they are received and receipts can be issued electronically saving time and money. Once the items are logged into inventory, they are immediately visible to users inside and outside the warehouse.

Ship Goods to Another Location / Relief Agency
Use this system when you need to ship goods to another location, or if goods need to be removed from inventory because of spoilage, damage or internal consumption. With the click of a button, you can also easily generate shipping documents to accompany the shipments.

Create “Kits” from Existing Inventory
Use the Inventory Conversion feature to convert received units, such as 1 pallet of 100 blankets, into distribution units, such as 100 blankets. Take individual items and combine with other items to create a single kit (e.g. food kit, disaster kit, medical kit, etc.).

Support Manufacturers’ Workflows
Track ingredients from the warehouse that are converted to create other products. Automatically “check out” individual items from inventory used in the manufacturing process and then “check in” the resulting new products into inventory.

Maintain a Catalog for Partners to “Shop”
As items are received they are classified into categories. Those categories are used to create a Catalog of Goods which can be easily published to partner organizations. Partners can then “shop” from the catalog of available goods with confidence that the items are in stock.

Make High-Quality Items More Visible
You can search to find a specific item in inventory and add, delete and maintain the master list of all items in inventory at the warehouse. This greatly improves communication with the partner community and helps ensure that quality donations are highly visible.

View Real-Time Inventory Levels
Maintain real-time inventory tracking and instantly share with others. Not only can you track the in-flows and out-flows of inventory at your main warehouse, but you can also view inventories across multiple warehouses. This single global view compiles the data for you, saving you precious time and energy.

Monitor Daily Shipment and Receipt Activities
Help better coordinate your transportation services and staffing by monitoring daily shipments and receipt activities. Optimize your plans based on data trends to make the best use of all your resources.

Run Reporting, Integration and Administration
Several key reports are included in the tool including: Current Inventory, Daily Activity and Transaction Summary. All reports can be exported to Microsoft Excel® for integration with other systems or for data sharing purposes. Administrators control access to reporting and menu visibility through user profiles to maintain the highest security standards.

Additional features available in the Online Warehouse Plus+ module